DOCUMENT 00030 - NOTICE TO BIDDERS

DOCUMENT 00030

NOTICE TO BIDDERS

SEALED PROPOSALS addressed to Mayor Preston Scroggin, City of Vilonia, 18 Bise Drive, Vilonia, Arkansas 72173, will be received until 11:00 AM (Local Time) on Tuesday, April 15, 2025 for furnishing labor, equipment, materials, supplies, and supervision necessary for the Vilonia Annual Asphalt Maintenance Contract.  The bid package is to be used to establish unit prices for various maintenance items identified for completion during a 12-month cycle and provide provisions to request emergency mobilization for related, but unexpected, maintenance issues with the city’s street network.  The 12-month contract is estimated to complete $300,000.00 in identified maintenance needs for the current year, and includes the option to renew the contract for multiple years.  Proposals shall be submitted to Civil Engineering Associates, LLC, 1163 Main Street, Suite 104, Vilonia, AR 72173,

BID DOCUMENTS are available by electronic mail or hard copy.  Interested parties should contact the Engineer by calling (501) 504-2455, or by email to tfoster@ce-associates.biz.  Hard copies of bidding documents may be purchased from Engineer at a cost of $20.00.  No refunds will be made.

A CERTIFIED OR CASHIER’S CHECK, or an acceptable bid bond in the amount not less than five percent (5%) of the total bid shall accompany each bid as a guaranty that, if awarded the contract, the bidder will promptly enter into a contract with the City of Vilonia, Arkansas.

THE SUCCESSFUL BIDDER OR BIDDERS will be required to furnish a Performance and Payment Bond, each in the amount of the contract, written by a responsible surety company authorized to do business in the State of Arkansas that is satisfactory to the Owner. 

BIDDERS ARE expected to inspect the site of work and to inform themselves of all local conditions.  The time of completion shall be THREE HUNDRED SIXTY-FIVE Calendar Days including Saturdays, Sundays, and legal holidays.

BIDDERS ARE ADVISED that Arkansas State Contractor Licensing Law applies to this project.  Subcontractors are also required to be licensed according to Arkansas State Law.  Evidence of licensure shall be provided to the Owner prior to signing the contract. 

NO BID may be withdrawn after the scheduled closing time for receipt of bids for at least  Thirty (30)  calendar days.

IN CASE of ambiguity or lack of clearness stating the price in the bids, the City of Vilonia, Arkansas reserves the right to consider the most advantageous construction thereof, or to reject the bid.

THE CITY OF VILONIA, ARKANSAS reserves the right to reject any or all bids, waive any or all informalities, and to award the contract to the bidder or bidders who, in the opinion of the Owner, offers the proposal to the best interest of same.

CONTRACTORS are cautioned that qualified bids will be subject to rejection.

CONTRACTORS are specifically advised that any person, firm, or other party to whom it is proposed to award a subcontract under this contract must be acceptable to the Owner.

Vilonia, Arkansas

Preston Scroggins, Mayor

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